New Employee Onboarding Checklist
Pre-Onboarding (Before the First Day)
1. Prepare Employment Contract: Ensure all terms are clear and comply with local labor laws.
Welcome Email: Send a personalized welcome message outlining the first dayâs schedule.
Documentation: Prepare and send necessary forms for personal details, bank information for payroll, CPF details, and tax declarations.
2. IT Setup:
Assign email and access credentials.
Prepare necessary hardware (laptop, phone) and software access.
Office Space Preparation:
Assign a workstation.
Provide necessary office supplies.
First Day
Formal Welcome:
Introduce to the team and management.
Provide a company overview and discuss the company culture and values.
Onboarding Kit:
Employee handbook.
Detailed job description.
Latest team and company updates.
HR Policies Briefing:
Leave policy.
Expense claim procedures.
Working hours and remote work policies.
Health and Safety Orientation:
Emergency procedures.
First aid facilities.
Workplace safety protocols.
First Week
Role-Specific Training:
Introduction to role-specific tools and software.
Overview of ongoing and upcoming projects.
Meetings:
Schedule one-on-one meetings with direct supervisor and key team members.
Introduce to cross-departmental colleagues where applicable.
Goal Setting:
Set initial performance objectives and expectations.
Discuss career development plans and support.
First Month
Feedback Sessions:
Weekly check-ins to discuss challenges and feedback.
Adjustment of initial goals and tasks as needed.
Integration Activities:
Involve in team meetings and company events.
 Encourage participation in social and team-building activities.
Review Onboarding Experience:
Solicit feedback on the onboarding process.
Make adjustments to the program based on feedback to improve future onboarding.
Ongoing Support
Professional Development:
Provide opportunities for training and upskilling.
Regularly update on company policies and industry standards.
Performance Management:
Conduct formal performance reviews as per policy.
Continuous feedback and support.
This checklist ensures a thorough approach to integrating new employees into your company, setting them up for success and long-term engagement.